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  • Personal
  • Company
  • Booth
  • Rules

All About You

Your Name

Street Address

City

Zip

Preferred Phone Number

Email Address

About Your Company

Company Name

Items to Be Sold (Check All that Apply)

If you selected other above, please describe your product.

All Vendors are required to donate an item for the Project Graduation silent auction. Please specify what item you will be donating.

Booth Requests

How Many Booths will you need?

What Size Booth would you like?

Will you need electricity?

Will you need a table (approx size 30x70)

If yes, how many tables?

Welcome

We appreciate you joining us for the Inaugural Annual Grizzly Fall Market & Expo and planning is everything! Therefore, we must encourage everyone to send applications in early so we can minimize last-minute space planning and changes.

Vendor Application and Payment

Please read the Vendor Application carefully, and fill it out completely. Be specific on your products and your booth needs. *NOTE: no promotion of alcohol, tobacco, firearms, religious or political organizations. Once approved, you will receive an invoice for payment from our finance team. At that time, payments can be made online or mail a check with your driver’s license and phone # or money order for your total fees ($25 charge for returned check). Add $10 booth fee if it is postmarked after October 22nd. **Note, that on show day, before 7:30 a.m., all vendors are required to donate an item for our Project Grad Silent Auction benefitting our first Senior class (note item on application if possible)!

Vendor/Booth Priority

As we are trying NOT to duplicate vendors at this inaugural event, first priority is given to those who submit their application and fee postmarked by the October 22nd deadline. It is important to send your application and payment early! Applications postmarked after October 22nd will receive no preferential treatment. If capacity has been reached, you will be placed on a waiting list. We will try to accommodate special requests; however, it may be necessary to move some vendors around for changes in the layout, access to electricity, duplication of items sold, booth size, etc. (Please note, we will limit the number of Direct Marketing vendors and only allow ONE of each direct marketing vendor/product, for example “Mary Kay”, “Scentsy”, etc. We will update this Direct Marketing list on our website as we accept these types of vendors so please check the website or send us an email before sending in your application if you are a Direct Marketing vendor. No exceptions to this policy. Please note that you will receive confirmation of approval as soon as possible. Also note, that at all times, we reserve the right to select or reject vendors. Please be patient as the October 22nd deadline approaches. Vendors are limited to a maximum of 3 people per booth. If you have special circumstances, please email and we will consider those requests.

Booth Sizes/fees

Most of our booths measure approximately 100 square feet; most of these full-size booths are 10x10 (main Union area) but some are 8x12 or 9x11. We even have a few outdoor full-sized booths under covered canopy in the Union Courtyard. A limited number of half booths are available; they are approximately 50 square feet. Half booths may be 5x10, 7x7, or 8x6 (located sporadically in the Union, Union Wings and potentially Athletic Hall). You may purchase two side-by-side booths if you would like a larger space (10x20 or 5x20). The full-size booth price is $60 (or $70 after October 22nd). Half booth price is $40 (or $50 after October 22nd). A limited number of booths have access to electricity, so please specify if you need electricity for a $5 fee (first come/first served and you will share outlets with other vendors and need to provide your own extension cord(s) to the power connection). A limited number of tables (30”x70”) are available for rent (in advance only) for $10 each when reserving with a booth or $20 each if required for a stand-alone “table” booth. Mark your application clearly and calculate your total payment due. (No refunds for cancellations after October 29th)

Set Up/Tear Down

Your set-up entrance will be determined by the location of your booth, and this information will be provided to you in your vendor information packet that is emailed approximately 2 weeks prior to show. Some vendors will be allowed to setup on Friday night (we cannot announce this until 2 weeks prior due to other events on location), and all vendors will be allowed to setup on Saturday morning from 6:30am- 9am. Doors open to the public at 9am on Saturday. Seniors and parents will be available to assist in unloading on Friday (if available) & Saturday, and for loading on Saturday evening. (And of course, you may always load or unload yourself with your own dolly). For the enjoyment of all patrons, we strongly request that all vendors refrain from teardown prior to 4pm. Failure to comply may result in forfeiting future involvement.

Attendance

As this is our first year, we will get the word out to the community for a great turnout! However, we encourage you to also post on your own social media pages and tag “GHS’19Project Grad” in your posts. Our team is already working to draw a substantial crowd of shoppers to this year's inaugural show. Our advertising includes local newspapers and publications, flyers, signs in retail establishments, social media ads, school posters, homeowner association ads, newsletter articles, and more. *NOTE: All vendor ads, graphics and marketing on social media AND at event must adhere to the board policies. By attending this event you agree to have your photo taken in use for Project Grad social media posts and acknowledgments.

Application Confirmation

For all applications postmarked by October 22nd, we will send you a confirmation email within a week (or so) of its receipt. All Applications Postmarked after October 22nd: If space remains available, we will send you a confirmation starting October 26th until capacity is reached. All Vendors: Email is our primary method of communication with vendors. Please add ghsprojectgradpresident@gmail.com to your email address book immediately to receive show information. Also, about 2 weeks before the show, we will send a vendor information packet by email. We ask that you please read all information thoroughly before calling with questions.

Checklist

Send in your application and fee as soon as possible. Remember, the priority deadline is October 22nd! Please be very specific regarding booth requests, preferences, needs, etc – we will do our best to accommodate, but cannot guarantee all requests can be honored. Donation deadlines for the silent auction are 7:30am, Nov. 10th Applications/booth requests postmarked after October 22nd will be located by Project Grad committee chairperson. Add $10 to your booth fee if your application is postmarked after October 22nd. Vendor packets will be sent to all confirmed vendors by email approximately 2 weeks prior to the show. Please visit our website at glennptsastore.com or http://glenn.my-pta.org (Project Grad tab) for show updates and information. Join us on Facebook! Become a fan of GHS’19Project Grad! Use our Facebook page to advertise your booth!